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Project Administrative Assistant

Atlanta, GA 30301

Posted: 10/10/24 Employment Type: Full-Time Job Number: EB-1247404840

Job Description

Project Assistant
Description:

This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested
  • * General administrative support for company projects.
  • * Organize and maintain project files, filing system and project communications.
  • * Provide data entry for projects.
  • * Track status of projects and produce monthly progress reports. Maintain tracking system for projects.
  • * Update record copies, engineering project documentation and changes.
  • * Provide information to facilitate questions regarding projects and prepare research information.
  • * Record minutes from Project Manager/team meetings.
  • * Answer phones and direct calls.
  • * Sort incoming mail.
  • * Collect and distribute client bills and invoices.
  • * Type memos, correspondence, reports and other documents as requested.
  • * Coordinate travel arrangements and any other internal services for various project needs.
  • * Prepare outgoing mailings and labels, including e-mail and fax.
  • * Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.
  • * Schedule and set-up client interviews, presentations and other meetings as requested.
  • * Order and maintain supplies.
  • * Update the project calendar and roster.
  • * Assist in clericals needs on projects.
  • * Maintain data entry of project contact list and project execution plans.
  • * Performs other duties as assigned
  • * Complies with all policies and standards
  • Requirements:
  • * High School Diploma/GED Required or
  • * Applicable experience may be substituted for education requirements. Required
  • * applicable office/clerical experience Preferred
  • * Proficient in Microsoft Word, Excel, Access and PowerPoint required.
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