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Document Controls Assistant

Morristown, NJ 07960

Posted: 09/20/24 Employment Type: Full-Time Job Number: EB-3662619687

Job Description

Document Controls Specialist

Description:

This position will assist the document control team and Project Managers to deliver quality materials and input information on engineering projects.* Responsible for set-up for multiple small projects; assist on medium and larger sized projects as needed. * Collaborates to set-up the standards and procedures for the team. * Communicates document system procedures with team members. * Coordinates documents with multiple engineers for project needs. * Compiles electronic project data books. * Issues transmittals to clients and vendors. * Processes vendor submittals. * Packages electronic documents for clients, vendors, and internal needs. * Notifies appropriate person of troubleshooting issues regarding vendors and clients. * Monitors workflows for the project team.* Performs other duties as assigned * Complies with all policies and standards

Responsibilities:-

  • Works within client document management programs to check out and check back in revisions of engineering drawings.
  • Generates sets of reference drawings for various project site locations.
  • Coordinates documents with multiple engineers for project needs.
  • Communicates document system procedures with team members.
  • Compiles electronic project data books.
  • Issues transmittals to clients and vendors.
  • Processes vendor submittals.
  • Packages electronic documents for clients, vendors, and internal needs.
  • Notifies appropriate person of troubleshooting issues regarding vendors and clients.
  • Monitors workflows for the project team.
  • Maintains electronic access to client systems.
All other duties as assigned.

Requirements:

* High School Diploma/GED and 3 years applicable experience Required or * Applicable experience may be substituted for the education requirement. Required * Knowledge of Microsoft Office including Word, Excel, and Access. * Candidates should possess accurate data entry skills. EEO/Minorities/Females/Disabled/Veterans

  • Supports Engineering
  • Able to troubleshoot
  • Tech savvy
  • Able to work independently
  • Willing to learn new process
  • Able to develop now process to improve work flow
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About Morristown, NJ

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