Administrative Assistant - Environmental Services
Location: Tucson, AZ
Responsibilities:

• Assist Environmental Professional with tracking data for environmental reports and filing data on a timely basis.
• Create, update, and send out the weekly Safety Training PowerPoints.
• Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
• Manage relationships with vendors, and service providers and landlord, ensuring that all items are invoiced.
• Track safety metrics and goals and send out weekly statistics and reminders
• Track safety & other training, ensuring that all employees are current with their training and send reminders accordingly
• Assist with reviewing, reconciling invoices and submitting them for processing
• Create permits for various items
• Attends and/or conducts meetings and training sessions
• Send out weekly Human Resources notifications
• Monitor Occupant services email
• Draft and send out various announcements and communications to Occupants
• Help plan and execute special events
• Assist with special projects for the environmental and safety department
• Add new suppliers to the computerized maintenance management system (CMMS)
• Track and update the teams off site and PTO calendar
• Track suppliers and contractors with ARIBA and SAFETY qualifications
• Follows oral and written instructions.
• Performs other duties as required by the Supervisor.

Qualifications:

• High school diploma or GED
• Communicating and Informing Others, Tracking Budget Expenses, Developing Standards, Promoting Process Improvement, Inventory Control, Reporting Skills, Customer Service.
• Five years’ experience in an office and administrative capacity
• Exposure or experience in facilities or industrial safety
• Candidates must possess diplomacy, meticulous attention to detail, good numerical, organizational and time management skills and a genuine interest in business operation.
• Excellent computing, secretarial, interpersonal, teamworking and written/verbal communication skills are also important.
• Demonstrated ability to use computers and computer software including, but not limited to, PowerPoint, Microsoft Word, Excel, and Outlook and to enter data into computerized management systems to compose and complete computer reports.
• Proven background with inter and external office communication

Preferred Qualifications:

• Experience working in a Computerized Maintenance Management System (CMMS)
• OSHA 10 and / or 30-hour certification