Administrative Assistant

Summary: The Administrative Assistant will assist the project team in general administrative functions.

Roles and Responsibilities:
• Assist with time entry for field craft payroll weekly.
• Assist with verifying time entered into jobsite badging system and advise on corrections as needed.
• Assist with submitting and obtaining craft correction paychecks.
• Assist with data entry into jobsites IRA tracking log.
• Assist with adding apprentice information in Baker Tilly database
• Assist with new hire paperwork and ensure accuracy and completion prior to sending to payroll.
• Assist with general document control processes.
• Assist with UPS/FedEx deliveries at the office and ensure they get to the shipper.
• Assist with managing the office supplies and order as needed.
• Assist with miscellaneous event and training set up.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is frequently required to stand; walk; feel; type; reach with hands and arms; talk and hear. The employee may occasionally lift or move up to 50 lbs. Specific vision abilities required by this job include close vision, peripheral vision, and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee may be regularly exposed to outside weather conditions including extreme heat and extreme cold temperatures. The employee is occasionally exposed to wet and/or humid conditions; moving mechanical parts; and fumes of airborne particles. The noise level in the work environment is usually low to moderate.

Education and/or Experience:

• High School Diploma or GED equivalent.
• Minimum of (2) two years’ experience in an administrative or coordinator function, preferably in a construction environment.
• Possess exceptional organizational, communication (written and oral) and prioritization skills.
• Ability to work autonomously.
• Fulfill and complete urgent needs.
• Present self with a professional, mature, and positive demeanor.
• Ability to work with a variety of personalities.

Computer Skills:

To perform this job successfully, an individual should have knowledge of MS Access, Excel, and Word. Experience with Oracle